Creditor payments are specifically for the Order payments, and the Sundry payments are specifically for non-order payments.
The creditor management functionality is used for the registration of commitments, capturing of the order credit note( Return Voucher) and the creditor payments function is used to capture the payments.
Yes the users has an option to pay by a system generated cheque (if it is less than R 2 000.00) or Electronic Bank Transfer.
Electronic Banking Transfer.
No the cheque number will not start with KZ, the number will be numeric and it is pre-printed on the cheque.
It means that the payment has been saved as an incomplete payment, to be completed a payment method has to be selected and the payment needs to be saved.
No, after the first order you can go to the purchase order functionality and capture the next order.
The remove button is for removing the line entries, and the modify button is used for making changes on the line entries.
After the payments has disbursed an EBT stub report will automatically be generated on the Syscon and any other person that’s setup to receive these reports Report Log’s the next day, this is the report that you send as the payment advice to the supplier.
It is a payment against a non-order commitment that is made on regular basis, e.g. rental payments (monthly payments).
It is a voucher issued by the Department when they returning goods to the suppliers.
A matching is to link additional attributes to the item, for reconciliation purposes. This what you used to refer to as a sub-minor item on FMS.
No, matching fields are only allocated to the Ledger (Suspense Accounts) Items for reconciliation purposes.
Order final is used when the final payment for the order is going to be made. Partial is used when a part payment is made on the item line of the order. Final is used when a final payment is made on the item line of the order. Advance is used when a payment is made for goods that are not received yet, e.g. deposit payments.
Projection final is used when the final payment for the Template is going to be made. Partial is used when a part payment is made on the item line of the Template. Line final is used when a final payment is made on the item line of the Template.
Sundry type is only used when there is no invoice issued, e.g. receipt voucher was issued or a letter to make a payment. Invoice type is used when an invoice was issued.
Payments that have to be made to other departments will be processed as normal Sundry Payments on BAS, meaning that the departments to be paid must be registered as entities on the Department’s database.