Refer to latest schedule of rates under documents, see circulars.

It takes 5 days from the date that the S&T claim form is authorized on FMS to be deposited into the employees’ bank account.

Request a Report 0122 which lists all the suppliers for the Province together with the supplier numbers, on a regular basis.

Refer to documents, then click on circulars.

You need to complete a form code 1055, refer to debtors user manual.

First confirm with FMS section, Provincial Treasury if the E/E responsibility (the responsibility used in the Auto Credit Account details), when the debt was initially set up is still open, as codes are regularly blocked if not used for a certain period. If so, they need to inform FMS to open this responsibility so that they can clear the debt on the old system. Once this has been done then the following day the 1083 must be resubmitted. Once the debt has been transferred then inform the FMS section at Provincial Treasury to re-block that E/E responsibility again. Also refer to the debtors system manual.

Due to the delay in postal system, incorrect addresses supplied, the address of the accounts section not supplied, not informed of changes of contact name and not notified of address change. Therefore suppliers must inform the department of any changes. Remittance advices are posted 2 days prior to the money being deposited into the supplier’s bank account. Arrangements can be made for suppliers to collect their remittance advices, which must be communicated in writing.

Suppliers must wait for their remittance advice.

Query the payment of the individual invoices with the departments to whom the goods and services were rendered, as the individual departments are responsible for checking, approving and capturing the invoices. At Provincial Treasury we are only releasing the funds and if departments do not capture the invoice by the required cut-off dates then these invoices will miss the relevant payment run.